Academic Waiver of Satisfactory Academic Progress Requirements Explanation and Procedure

Students receiving financial aid must maintain satisfactory academic progress for continued financial aid eligibility. The requirements for satisfactory academic progress are described in the [Loading Financial Aid link…] section of the College Catalog.

Hudson Valley Community College understands that there may be extenuating circumstances which have prevented a student from maintaining satisfactory academic progress. In these situations, the college provides the opportunity for a student to request a waiver of these standards. This waiver process is initiated in Counseling and Wellness Services.

An academic waiver will be granted only if the student's situation is viewed as an exceptional or extraordinary case, meaning the circumstances preventing the student from meeting the requirements were highly unusual and most probably out of the student's control. The student must be an otherwise serious and successful student.

In order to be considered an otherwise serious and successful student, the student must have maintained satisfactory academic progress in all semesters prior to the semester in which the circumstances occurred. Additional consideration will be given to students who have a break in attendance of a year or longer and have maintained satisfactory academic progress since re-enrolling. Students who meet the Fresh Start criteria will be considered

If the student feels his/her situation warrants use of the academic waiver, an appeal must be made in writing to the Waiver Review Committee by completing the waiver application form.

The completed application should explain the situation to whatever extent possible, show evidence through documentation that the situation has been rectified and discuss a plan for successfully pursuing further education. Documentation of illness or extenuating circumstances must also be provided.

Examples of Documentation

  • Personal illness
    • Note from your doctor stating: an illness, the effect on your ability to attend or complete your studies and the physical and/or mental ability to return to school.
  • Family member with illness
    • Documentation showing you are the primary care giver
    • Doctor's note from patient's physician stating a minimum two weeks of care were required, prohibiting you from attending classes, and that the extenuating circumstance has been rectified for you to return to school.
  • Death in immediate family
    • Death certificate and/or copy of the obituary

While the above examples are the most common reasons for academic waivers, the committee will review all applications on a case-by-case basis.

Waiver Application Process

The completed application packet must be submitted by noon on the first day of the semester of its intended use. Submit the application and supporting documentation to Counseling and Wellness Services in the Siek Campus Center, Suite 260. You will be contacted by a counselor or meet with a counselor in-person to review your application.

The Waiver Review Committee will meet periodically to review complete applications. The committee may request a student to provide additional information upon review of the application. The student will be notified via their HVCC email of the committee's decision. If not satisfied with the decision, an appeal can be made to the Vice President for Student Affairs (by appointment only.)

Academic Waiver Application

Get in Touch

Counseling and Wellness Services

Siek Campus Center, Suite 260
Regular Hours: Monday - Friday, 8 a.m. - 5 p.m.
Summer Hours: Monday - Friday, 8 a.m. - 4 p.m.