Location: Administration Building, Room 270
Office Hours: 8 a.m. - 4:30 p.m. (8 a.m. - 4 p.m. during Summer Hours)
Phone: (518) 629-4514 or
Fax: (518) 629-7902
Christine Lasch, Assistant Comptroller
Yvonne Johnson, Payroll Account Clerk
Amy Kennedy, Payroll Account Clerk
Caroline Zimmerman, Assistant for Financial Analysis
What We Do
The paycheck and earnings statement will allow you
to quickly locate how many hours you worked, what
type of hours you worked, your current and year-to-date
earnings, and your current and year-to-date
statutory and voluntary deductions. We hope this
format provides a clear summary of how your net
pay was determined.
Hudson Valley Community College offers direct
deposit of your paycheck into your bank account.
You can deposit money into up to three (3)
different accounts. All you need is your bank’s
name, your account number and the dollar amount
you would like deposited directly. Call or stop by
the Payroll Office for a direct deposit form. Direct
deposit takes two (2) pay periods to begin.
Online Pay Stubs and W-2s
Please contact the Payroll Office for more information.
Federal and State Tax Withholding
If you need to change your federal or state tax
withholding amounts, or your filing status, contact
the Payroll Office. We will be happy to mail the
forms to you, or you can stop by the office and fill
them out. We suggest you check with your
accountant before making any changes to your
NYS Deferred Camp
NYS Deferred Comp contributions are made through payroll deductions. Contact the Office of Human Resources for information on how to sign up for this deduction.
Tax Sheltered Annuity (403b)
Tax Sheltered Annuity contributions are made through payroll deductions. Contact the Office of Human Resources for further information on how to sign up for this deduction.
Address Changes and Year-End W-2s
The Payroll Office will mail all W-2 forms to employees in January, therefore, it is important to make sure your address is always current and correct on your paycheck. If you need to change your address, please login to WIReD and select "Personal Information." If you have any questions on how to make this change, please contact the Office of Human Resources.
When Will You be Paid
The Payroll Office must receive a fully authorized
Payroll Authorization Form before commencing pay for
Who Needs to Submit Timesheets to Payroll
If you are an hourly employee and/or you are paid
based on timesheets, the Payroll Office will need to
receive the yellow copy of your bi-weekly timesheet
no later than 9 a.m. on the Friday before the paydate. Late timesheets will be processed on the
The best way to get your timesheets to Payroll is to personally deliver them to us. There is a locked drop box outside the door to the Payroll Office in ADM 270.
Holiday timesheet submission schedule will be
distributed via the Hudson Valley Campus Chronicle
All Timesheets Should Be Submitted in a Timely Manner.
Timesheets must be submitted to the Payroll Office within 60 days of the date the hours were worked.
If a timesheet is submitted after 60 days it must be accompanied by a written explanation for the delayed submission, which must also be submitted to individual's DC/Dean/Director and Vice President.
Timesheets for hours worked that are over 60 days past, that are submitted without the required explanation, will be returned to the authorizing supervisor with a request for resubmission with written explanation for delayed submission.
If you are an hourly employee and/or you are paid based on Kronos, the Office of Human Resources will need your Kronos timecard approved no later than 9 a.m. on the Monday before the pay date.
Late timecards will need to be printed (showing approvals) and given to the Payroll Office for payment on the following pay date.
Where to Get Your Paycheck
Paychecks/direct deposit statements can be picked-up
in the Cashier’s Office in Guenther Enrollment Services
Center on payday between 8:30 a.m. and 5 p.m. (8:30 a.m. - 4 p.m. during Summer Hours)
Checks not picked up by the following Wednesday will
be mailed. All checks for part-time faculty will be mailed
unless requested to do otherwise. You may elect to
have your paycheck mailed and direct deposit
statements can be sent to you via intra office mail,
at your request.