College Catalog

Financial Aid

Financial aid is available to qualified students at Hudson Valley Community College. Financial aid is any grant, scholarship, loan, or employment opportunity with the express purpose of assisting students with education related expenses. Financial aid at Hudson Valley Community College is awarded on the basis of student need and the availability of funds.

Financial aid funding comes primarily from four sources: the federal government, state government, colleges and universities, and private organizations. Descriptions of the aid programs, eligibility requirements, application procedures, and award amounts are summarized on the following pages. Additional financial aid resources are available at and at Hudson Valley Community College scholarship information is available at

Students who wish to be considered for financial aid programs administered by Hudson Valley Community College must complete a Free Application for Federal Student Aid (FAFSA) annually. The FAFSA may be completed online at New York State residents who complete their FAFSA online will also have the opportunity to complete their TAP Application in the same session, or at

Application Processing
The Financial Aid Office makes every effort to process all applications in a timely manner. We may be required to request additional documentation which can cause delays in processing. The federal Department of Education selects some applicants for a process called verification. The Financial Aid Office will notify students via HVCC email regarding all documents required to complete the verification process. This notification will occur within two weeks of the receipt of the application once the student has applied for admission to the college. Students should submit all requested documentation immediately so processing can be continued. Once all requested documents are received and processed and the student has been accepted into a program, the student will receive an electronic SUNY Award Letter via their HVCC email once final processing has occurred.

Failure to submit required documentation prevents notification of approved awards. Only approved awards can be used as a credit towards payment of the student’s tuition bill. All required documents must be submitted two weeks prior to the student’s last day of attendance for the term in order to meet processing deadlines for federal aid programs. Failure to do so can result in the loss of awards for that term. In some cases, students may qualify for an extension to submit documentation. This extension does not allow for processing of federal student loans.

Verification Procedures
Hudson Valley Community College will follow all verification requirements as outlined in the U.S. Department of Education Application and Verification Guide. For students selected for verification, no Title IV financial aid will be determined until the verification process is satisfactorily completed.

Students selected for verification will be notified via their HVCC email and requested to submit all documents necessary to complete the verification process. The Financial Aid Office will compare all submitted documents to the information provided on the student's FAFSA. Any discrepancies will be corrected electronically with the Department of Education. Students will then be notified of their award eligibility via their HVCC email. If awards are adjusted at a later date, the student will be mailed a Revised Award Letter.

Verification and other documents must be submitted and processed prior to the student's last day of attendance if the student wishes to borrow federal student loans. Processing can take a minimum of two weeks.

The deadline date for completing verification and confirming federal grant eligibility is also the student's last date of enrollment. (In limited cases there could be an extension of 120 days after the student's last date of enrollment.)

Failure to submit the required documentation by the deadline may result in a delay or loss of financial aid eligibility.

If Hudson Valley Community College suspects that a student or other individual has misreported information or altered documentation to fraudulently obtain federal funds, all relevant information and evidence will be reported to the Office of Inspector General at:

Office of Inspector General
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-1500

Degree Applicable Credit Hours
Students can only receive federal and state aid for courses that count toward their degree program. An error message will occur when a student schedules a course that is NOT degree-applicable. Students can view their scheduled courses on WIReD. Tuition bills will NOT reflect financial aid credits for courses that are not degree-applicable. Students should review their schedule and tuition bills very carefully for any discrepancies relating to courses and financial aid.

Cost of Attendance (COA)
This is the amount that the Financial Aid Office estimates it will cost a full time student to attend Hudson Valley Community College for one academic year. The COA is calculated based on rules established by the U.S. Congress. The COA includes tuition and fees, allowances for room and board, books and supplies, transportation, personal expenses and loan fees. A student’s total financial aid assistance (i.e. grants, scholarships, student loans, tuition assistance) cannot exceed their COA.

Students with unusual expenses may request an evaluation of their COA by submitting a letter to the Financial Aid Office detailing the circumstances, amount of expenses involved and providing documentation of the expenses. The COA determines a student’s estimated costs related to attendance at college. It is not intended to reflect full support requirements. Financial aid provides assistance for educational expenses, not full support. Students should be aware that requests for adjustments to the COA do not in any way indicate that there is financial aid available to cover such adjustments.

Financial Need and Expected Family Contribution
Financial aid from most of the major federal programs is based on financial need (except for unsubsidized Federal Direct Stafford and PLUS loans). When you apply for federal student aid, using the Free Application for Federal Student Aid (FAFSA), the information you provide is used in a formula established and approved by the Department of Education called Federal Methodology (FM). The formula calculates your Expected Family Contribution (EFC). This is the amount that you and your family will be expected to have available to contribute to your education. If your EFC is below an amount set by the federal government, you should be eligible for a Federal Pell Grant, assuming you meet all other eligibility requirements. Your EFC is also used in an equation to determine how much funding you may need to attend school. The Financial Aid Office subtracts your EFC from your cost of attendance.

Cost of Attendance - EFC = Estimated Financial Need to Attend School

If a student has financial need, this need can be filled with grants, federal work study, scholarships and subsidized federal Direct Loans, depending on the student's eligibility.

Students who have little or no financial need can receive grants and scholarships for which they are eligible. However, they may have limited or no eligibility for subsidized federal Direct Loans. These students in most cases would qualify for unsubsidized federal Direct Loan funds.

You can get further information on the EFC formula by contacting the U.S. Department of Education at 1-800-4FEDAID, or from their website at

Federal Financial aid at Hudson Valley Community College is awarded based on full-time enrollment, your EFC and the estimated Cost of Attendance charts below. The Tuition and Fees component of Cost of Attendance will be reduced for any student enrolled in less than full-time financial aid hours during the fall, spring and summer semesters. Cost of Attendance for students enrolled less than 1/2 time (5 credit hours or less) will not include allowances for room and board or personal expenses. Students must contact the Financial Aid Office immediately to have their tuition and fees reviewed based on part-time enrollment.

Estimated Cost of Attendance for Full-Time Students
Fall 2017 and Spring 2018
Expense New York State Resident
(Certificate of Residence provided)
New York State Non-Resident
(Certificate of Residence not provided)
Out-of-State Resident
Tuition & Fees $5,632 $12,682 $12,382
Room & Board $6,000 $6,000 $6,000
Books & Supplies $1,200 $1,200 $1,200
Transportation $2,408 $2,408 $2,408
Personal $1,200 $1,200 $1,200
Loan Fees $50 $50 $50
Total $16,490 $23,540 $23,240

Code of Conduct
No officer, employee or agent of the college shall enter into a revenue-sharing arrangement with any lender. A "revenue-sharing arrangement" is any arrangement between the college and a lender under which the lender makes Title IV loans to students attending the college (or to the families of those students), the institution recommends the lender or the loan products of the lender and, in exchange, the lender pays a fee or provides other material benefits, including revenue or profit-sharing, to the institution or to its officers, employees, or agents.

No employee of the financial aid office shall receive gifts from a lender, guaranty agency or loan servicer. No officer or employee of the financial aid office (or an employee or agent who otherwise has responsibilities with respect to education loans) may solicit or accept any gift from a lender, guarantor, or servicer of educational loans. A "gift" is defined as any gratuity, favor, discount, entertainment, hospitality, loan, or other item having monetary value.

No officer or employee of the financial aid office (or employee or agent who otherwise has responsibilities with respect to education loans) may accept from a lender, or an affiliate of any lender, any fee, payment, or other financial benefit as compensation for any type of consulting arrangement or contract to provide services to or on behalf of a lender relating to education loans.

No officer, agent or employee of the college shall assign, through the award packaging or other methods, the borrower's loan to a particular lender nor shall it refuse to certify, or delay the certification, of any loan based on the borrower's selection of a particular lender or guaranty agency.

The college may not request or accept from any lender any offer of funds for private loans, including funds for an opportunity pool loan, to students in exchange for providing concessions or promises to the lender for a specific number of Title IV loans made, insured, or guaranteed, a specified loan volume, or a preferred lender arrangement. An "opportunity pool loan" is defined as a private education loan made by a lender to a student (or the student's family) that involves a payment by the institution to the lender for extending credit to the student.

The college may not request or accept from any lender any assistance with call center staffing or financial aid office staffing, except that a lender may provide professional development training, educational counseling materials (as long as the materials identify the lender that assisted in preparing the materials), or staffing services on a short-term, nonrecurring basis during emergencies or disasters.

No employee of the financial aid office (or employee who otherwise has responsibilities with respect to education loans or financial aid) who serves on an advisory board, commission, or group established by a lender or guarantor (or a group of lenders or guarantors) shall receive anything of value from the lender, guarantor, or group, except for reimbursement for reasonable expenses incurred by the employee serving on the board.